Virginia
Advertiser Information
"VMEA Notes"

The official journal of the Virginia Music Educators Association


Amanda Smith
Acting Editor and Business Manager
129 Davis Avenue SW
Leesburg, Virginia  20175
Phone:  (703) 232-9535
Fax:  (866) 668-3957
Email:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
 

 

To Prospective Advertisers from the Editor:

Here you will find information detailing the Rates and Rules & Regulations for securing advertising space in VMEA Notes, the Official Publication of The Virginia Music Educators Association.

VMEA Notes is published three times a year; Fall, Winter, and Spring. Reservations for advertising space are due by August 1 for the Fall Issue, December 1 for the Winter Issue, and March 1 for the Spring Issue. There are a limited number of Premium Placement Packages which consist of one year ( 3 issues) of full page ads in 4-color. These ads will appear once on the back cover, once on the inside back cover, and once on the inside front cover. Other ads range in size from a two page center spread to 1/4 page. For more details please refer to the information following this page.

VMEA Notes advertisers reflect the full spectrum of the music industry. Publishers, music retailers, instrument manufacturers, music festivals, educational institutions and opportunities, fund raisers, and camps are frequent advertisers in Notes. Advertising in VMEA Notes gets your message into the hands music educators and music education students throughout the Commonwealth of Virginia. In addition, Notes is distributed to the leadership of other state music educators associations.

Please take time to review the material below. If you have questions you may contact Amanda Smith,NotesBusiness Manager at  This e-mail address is being protected from spambots. You need JavaScript enabled to view it. .
 

 

Rules and Regulation for Advertising in VMEA Notes:

  1. Requests for Premium Placement Packages are accepted on a first come, first serves basis.
  2. For Premium Placement Packages, Payment in Full for all three issues must accompany the Space Reservation Form.
  3. Due to a limited number of Premium Placement Packages (3), please indicate your first, second and third choice, in order of preference, on the Space Reservation Form. Space will be assigned accordingly, based upon availability.
  4. Date and time of receipt will determine Premium Placement Package assignments. If two or more requests are received for the same Premium Placement Package simultaneously, the Editor will determine final placement via a blind drawing.
  5. Delivery by individuals or personal courier services will not be accepted; however, Fed Ex, UPS, etc. are acceptable.
  6. Space Reservation Forms and Payment must be sent to the Business Manager.
  7. Ad copy must be sent directly to the Editor, via electronic format (See Ad Copy Format Requirements below.)

 

Ad Sizes:

Full Page: 71⁄2" x 10"
2⁄3 Page: V=43⁄4" x 10"
1⁄2 Page: V=43⁄4" x 71⁄2"
1⁄2 Page: H=71⁄2" x 5"
1⁄3 Page V=21⁄4" x 10"
1⁄3 Page: H=43⁄4" x 5"
1⁄4 Page: V=23⁄4" x 71⁄2"
1⁄4 Page:

H=43⁄4" x 33⁄4"

 

Ad Copy Format Requirements

  1. If PDF's/ Tiff/ EPS are supplied, they need to be in this format.
  2. All Photos, Graphics, Logos, etc.: place in file at high resolution. Photos - High resolution of 300 dpi. Scanned line art - High resolution of 1200 dpi. A 72 dpi resolution is not acceptable and is used for Web only.
  3. All must be converted to the format needed for the ad submitted. Ex: if ad is to be printed in Black and White, photos need to be halftones. Graphics, Logos converted to tiff/eps in the proper format. If the ad is a color ad the photos, graphics, logos, etc. need to be in CMYK format. RGB is not acceptable. These items must be placed in the ad at high resolution.
  4. Fonts that are used in these ads can be embedded when the PDF is created. If they are not embedded, they must be supplied with the PDF when submitted.
  5. Printer will need both screen and printer fonts.
  6. All Spot colors used must be converted to CMYK. RGB is not acceptable.
  7. Tiff and EPS: all fonts used must be supplied, unless the fonts have been converted to paths or outlined in the native program, created before being placed in the page layout program.